FAQ

What is reposiTUm?

ReposiTUm is the document server of the TU Wien, managed by the Library. ReposiTUm is an institutional repository where digital copies of scholarly publications are stored and made available online worldwide for use in accordance with applicable copyright law.

Who can upload documents to reposiTUm?

All staff and students of TU Wien can upload scientific publications

Which types of publications/documents are stored on reposiTUm?

  • Journal articles
    • Version submitted for publication (Pre-print; the version of a paper or other proposed academic publication prior to peer-review)
    • Version accepted for publication (Post-print; the finalised version of a paper or other proposed academic publication after peer-review)
    • Published version (publisher’s PDF, typeset and formatted, with publisher’s layout)
  • Book chapters
  • Conference papers
  • Conference lectures / poster presentations
  • Books
  • Scientific reports (working papers, reports)
  • Publications published by TU Wien (conference proceedings, journals)
  • Theses (doctoral theses, diploma theses, master’s theses)

What is the difference between reposiTUm and the Publication Database of the TU Wien?

ReposiTUm as a document server is a place to store digital copies of your scholarly publications and make these materials freely and easily accessible as open access documents. You may need to check whether the licence agreement you have signed with your publisher permits you to upload a version of your work to the institutional repository (see also: What do I need to consider before uploading my publication to reposiTUm? ).

The Publication Database of the TU Wien collects your publication data (metadata) for science evaluation purposes (e.g. knowledge survey). The full text of the publication is only visible online to the general public in rare cases.

What happens to my uploaded documents?

After a document has been uploaded, the Library will check that the metadata such as title, author(s), publication year etc. are correct. Information on the document’s version, upload date, Creative Commons (CC) licence (if any) and a persistent identifier (uniform resource name – URN) are added. The Library will not check your documents for factual correctness or copyright issues. Content and copyright are the exclusive responsibility of the author(s). However, the Library will be glad to give general information on legal aspects without liability. You will find our contact data at Open Access Publishing Support.

What do I need to consider before uploading my publication to reposiTUm?

As the documents on reposiTUm are accessible worldwide, it is necessary to make sure that exploitation rights and copyright of third parties are not infringed. As the author, this is your responsibility. You will need to read through your publishing agreements for clauses permitting you to publish a version of your work in an institutional repository, or you can look up the open-access-conditions of publishers or journals on the SHERPA/Romeo database of publishers' policies on copyright and self-archiving. To specify how your content can be reused, you may wish to use a Creative Commons Licence (CC).

What is a Creative Commons Licence?

Creative Commons licences provide a standardised way to grant copyright permissions to creative works. There are 6 types of licences representing different levels of permissions and restrictions on what users may do with your work. For details on licence types see http://creativecommons.org/licenses/ or the FAQs zu Creative-Commons-Lizenzen unter besonderer Berücksichtigung der Wissenschaft by S. Amini, G. Blechl, J. Losehand from 2015 (German only, published under the license CC BY SA 4.0). Licence types CC-BY and CC-BY-SA represent “real” open access licences in the spirit of the Berlin Declaration.

What is the difference between preprint and postprint?

There are different usages for the terms preprint and postprint. We are using the definitions on SHERPA/RoMEO-Website, a database of publisher's policies regarding the self-archiving of journal articles.

  • Pre-print - a draft of an academic article or other publication before it has been submitted for peer-review or other quality assurance procedure as part of the publication process.
  • Post-print - the final version of an academic article or other publication - after it has been peer-reviewed and revised into its final form by the author.
  • Published version/PDF – version formatted and layouted by the publisher

What happens in case of a copyright infringement?

If the university library receives proof of copyright violation, or the upload infringes a publisher’s exploitation rights, the relevant item will be removed from public view immediately. However, metadata and the persistent identifier (URN) will remain in the repository for documentation purposes. An updated version of the document that does not infringe third parties’ copyright may at a later date be uploaded to reposiTUm.

What are the policies on access and archiving?

Once a document has been released by the University Library, it can be viewed worldwide online and used for scientific and private purposes in accordance with copyright restrictions. The metadata are passed on to other relevant repositories and search engines.

The documents will be archived according to the current state of technology and converted if necessary to ensure they can be read by computer systems in the future. Preferred file formats are PDF/A or PDF version 1.4 or later. Documents deposited on reposiTUm can also be found on CatalogPlus.

If access to a thesis has been blocked for a period of time, the full text will only be published on reposiTUm after the end of the specified period (see Directive of the Vice Rector for Academic Affairs concerning the electronic submission requirement for theses (doctoral theses, diploma theses, master's theses) at TU Wien).